Graduation: application, dates and deadlines

At the end of their study path, students are admitted to their final exam, consisting in the public presentation of a project to the Graduation Board.

In order to be admitted to the graduation session, you must have earned the credits from all of the modules and learning activities except the “final exam” (that is, when you have earned and registered at least 177 credits). You can choose different graduation sessions, according to when you manage to finish your exams: July, September, October, or March. The earlier you graduate, the more bonus points you may be awarded (please refer to the specific information about graduation mark).

Table of deadlines (dd/mm/yyyy)

Graduands of A.Y. 2023 - 2024

The graduation day for CLEF is typically the first of each session*

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COLUMN 1 – Graduation session

The final exam, leading to graduation, consists in the public presentation of a project of your choice (see the “Guidelines for drafting your final project”) to a specific board of teachers, the Graduation Board, who will ask you a few questions about it. On successful completion of the “final exam”, the same day you will be assigned your final mark and be awarded your degree. The graduation day for CLEF is typically the first of each session (*exceptions may occur, in which case you will find information in due time). About one week before that day, you will be notified about the exact time and place of your presentation, and the names of the members of the Graduation Board.

During their presentation, candidates have about 10 minutes to discuss their essay/project, plus the possible questions that the Graduation Board may ask. No PowerPoint or other visuals are needed but if you wish to use them, please upload them on a usb pen drive and, to stay extra-safe, also on a cloud like your Unibo OneDrive account. After all essays/projects of the graduation session have been discussed, candidates will gather in the appointed room for the graduation ceremony and proclamation.

COLUMN 2 – Application for graduation

• The application will open 20 days before each deadline from Studenti Online (“Graduation” button).
• You can apply for graduation and pay such fee only once per academic year, and you will be requested to pay an administrative fee (€32).
• You are recommended to apply for graduation only if you are sure to complete all of your exams by the deadline in Column 3.
• If you applied by the deadline in Column 2 but, for any reason, you cannot graduate in the session you applied for (e.g. if you realize you will not have completed all of your exams by the deadline in Column 3), you must promptly notify the Registrar Office by email (segecosta@unibo.it, with the Programme Coordinator cc’ed, isabella.notarnicola@unibo.it), from your @studio.unibo.it email address. The Registrar Office will cancel your reservation and allow you to book one of the following sessions in the same academic year. In this case, no further fees are due.
• If you apply for graduating in a given academic year, but you realize you cannot graduate within any of the sessions available in that academic year (1.July, 2.September, 3.October, 4.March), you will have to re-apply for graduating in the next academic year and pay the €16 electronic duty stamp fee (after having paid the overdue tuition fees)
• In case of problems with the system, please email cesia.assistenzadidattica@unibo.it explaining kind of problem/error that you are experiencing, your first and last name and your student number. If possible, please provide a screenshot.

Column 2b) - Late applications:

You are allowed to apply later than the regular deadline by paying an extra fee: €100

Your final project's title:

• When applying for graduation you have to submit online also the title of your final project. The Course Director will assess it and approve it by the deadline in column 3. 
• We strongly recommend you apply for graduation and write your project's title when such title is ready. However, if you need longer than the deadline for applications to write your title, please do not write any title when you apply for graduation, or write in capitals just "TO BE COMPLETED - PLEASE DO NOT APPROVE NOW". Remeber, however, to write the final title at least the day before the deadline in column 3. If you wish to get advice or need to negotiate the title, please get in touch with the Course Director, by email, as early as possible.

COLUMN 3 - Requisites

By the deadline in Column 3, you must:

• Have paid all due tuition fees. Students who have not completed the due payments will not be accepted to the final exam.
• Have passed and all the exams and have all the credits registered (verbalizzati), including credits from internships and study abroad periods.
• Have your final paper’s title approved by the Course Director (get in touch with him/her if the deadline is approaching and s/he has not approved it yet, or if you have not heard from him/her). Such title will be printed on your degree certificate.
• Complete the AlmaLaurea questionnaire online. You will find the link to it at some point in the application; successful completion of the questionnaire will be acknowledged by the system about 2 hours later.
• The Student Administration Office will verify all requirements and will contact you if there are any issues, to allow you to regularise your position before the final examination.

COLUMN 4 – Sending your final paper

• You have to email the final version of your paper, in .pdf format as an attachment, within the relevant deadline, to facecon.provafinale@unibo.it AND to clef.finalpaper@unibo.it. You have to send it from your @studio.unibo.it email address and the object of the email should be: CLEF graduation xx/20yy (that is, month +year) final paper.

Within the body of the email please state:

- your full name (first and last name);

- your student number (matricola);

- your degree course (CLEF 8835);

- your graduation month and year;

- your final paper’s title.

The first page in the file you will send must be that in the attachment box (cover page sample).

COLUMN  5 - Names of Degree Board members are published on SOL

The Degree Board memebers' names and the time for your presentation are published on Studenti Online

Important!

• Please make sure that the final paper’s title you indicated in the application matches in the .pdf file.
• Try not to wait until the very last day to send your final paper to the email addresses above, but send it as soon as you have it ready; however, make sure you send one version, the final one.
• If you plan to graduate e.g. within March 2021 (last session for the 2019-2020 academic year), you  need not pay for tuition fees in September 2020. If you are not sure about managing to graduate within March 2021, you may decide to pay the tuition fees anyway, and then ask for a refund if you actually graduate within March. The refund will not include the duty stamp (€16) and the regional tax (€156). For information on the refund of such regional tax you may contact ErGo. http://www.er-go.it/ . The duty stamp in any case is not refundable. If you do not manage to graduate within March 2021, you must pay all of the tuition fees for 2019-2020 academic year.